Spring Congress Exhibitor Information

Why Exhibit?

  • Excellent opportunity to meet face-to-face with current and prospective clients
  • An average of 300-400 optometrists from North Carolina, South Carolina, Tennessee, Virginia, West Virginia and many other states attend
  • Over 6.5 hours of unopposed exhibit time with functions held in the exhibit hall to drive traffic
  • Location! Location! Location! Spring Congress takes place right on the beach at the Embassy Suites Kingston Plantation in Myrtle Beach, SC

Hours:
(times and details tentative)

Friday – 6:00 PM - 8:30 PM
The Opening Reception takes place in the exhibit hall during this time. All Spring Congress attendees are welcome, and the reception begins conveniently as the general session lectures end for the day. Highlights include food, drinks, and plenty of socializing amongst our ODs. This event provides a significant amount of traffic in a relaxed atmosphere.

Saturday – 7:00 AM - 2:00 PM
Unopposed exhibit time (all functions take place in the exhibit hall):
7:00 AM - 8:00 AM - breakfast
10:00 AM - 10:30 AM - ice cream break
11:30 AM - 1:45 PM - lunch buffet

Booth Registration and Placement:

Registration per booth (6' x 10') includes three name badges, company identification sign, one draped table, pleated skirt on three sides, two chairs, company name in the program, and functions in the exhibit hall.

Each exhibiting company can select their top three booth choices based on the exhibit hall floor plan. NCOS will make every effort to place you at one of your top choices. Booth assignments are given on a first come, first served basis, after the Partners are placed. NCOS will make every effort to keep competing companies away from each other.

Cancellation Policy:
Cancellations received by the April 15th, 2022 will be entitled to a full refund. Cancellations received by May 15th will be entitled to a 50% refund. Cancellations received after this time frame will not be entitled to a refund. 

Health and Safety Information: The NCOS requires meeting attendees to take preventative measures intended to reduce the risk of COVID-19 transmission. By registering and attending Spring Congress, you agree to adhere to the following guidelines that are designed for the protection of all of our attendees:

  • We are requiring all attendees and exhibitors to submit a valid proof of COVID-19 vaccination, or proof of a negative COVID test taken within 72 hours of admittance into Spring Congress. You will be asked during registration which option you choose. If fully vaccinated, please have your vaccine card ready to upload during registration. If you choose to take a COVID test and present your negative results before entering Fall Congress, you must take the test within 72 hours of your arrival to the event and email the results to NCOS. The test must be administered by a licensed professional.
  • Wearing a mask while not actively eating or drinking is strongly encouraged.

Meeting and Event Policies: click here.

Check out our 2022 NCOS Industry Opportunities Guide for information on all the ways you can reach our membership! 

NCOS Partners receive a FREE booth at Spring Congress. If you are a 2022 Partner and have not received your registration code, email [email protected]. If you would like to join as an NCOS Partner for 2022 and have not done so yet, please review the Industry Opportunities Guide above and reach out to [email protected].

Exhibitor Documents for Spring Congress
Exhibit Hall Contract Regulations
Exhibitor Floor Plan
Embassy Suites Electrical Order Form
Embassy Suites Hard Wire Internet Request Form 
Shipping/Freight Service Form - Convention Makers
Shipping Labels - Convention Makers
Additional Equipment Order Form - Convention Makers
Electronic Order Form - Convention Makers
Labor Order Form - Convention Makers
Convention Makers FAQ

If you have any questions contact Christy Santacana, Meetings Coordinator, at (919) 977-6964 or [email protected]

Related Links:
2022 Partners
Partnership Program
Sponsorship Opportunities
Newsletter Advertising
Classified Advertising